The perfect trio: communication, efficiency & shared tools
Digital tools are essential for Virtual Pros, enhancing communication, boosting productivity, and enabling smooth collaboration.
A practical real-time messaging tool that lets us send texts, make voice and video calls, and share files.
Zoom
Our go-to platform for all virtual meetings—from one-on-one video calls to team presentations.
Microsoft Teams
An all-in-one collaboration hub that lets us chat, meet, and co-edit documents.
Google Meet
A platform for virtual meetings, seamlessly integrated with Google Workspace.
VoIP phone systems
VoIP telephony brings flexibility, lower costs, and smart features that boost collaboration for remote teams.
Google Voice
An easy way to get a free U.S. number for making and receiving calls.
Nextiva
A budget-friendly VoIP option for small businesses.
Documents and notes
The key to a Virtual Pro’s efficiency
Google Drive
Widely used for its simplicity, real-time collaboration, and seamless Google Workspace integration.
One Drive
Commonly used in corporate settings, especially by companies on Microsoft 365.
Adobe Acrobat Sign
Platform to sign and manage PDF documents digitally, securely, and legally.
Time tracking
Time tracking tools help Virtual Pros optimize workflows and improve efficiency.
Toggl
A free, intuitive time tracking tool to log hours and generate detailed reports for clients.
Clockify
Ideal for teams who need detailed time reports and task management.
Project management
Designed to organize tasks, track progress, and boost team collaboration.
Trello
An excellent option for teams that are new to this type of tool.
Asana
Useful for teams looking to collaborate, set deadlines, and track progress in one place.
Scheduling
Virtual Pros simplify scheduling by automating appointments, preventing conflicts, and keeping everything organized.
Calendly
With a simple link, anyone can book a spot on your calendar.
CRMs
The way to personalize customer interactions, boosting loyalty through tailored communication and offers.
HubSpot
A powerful CRM, with a generous free version that’s great to start with.
Insightly
Intuitive, easy to use, and free for up to 2 users—ideal for small businesses and new entrepreneurs.
Surveys and forms
Gather insights and track engagement.
TypeForm
Interactive, visually engaging forms that boost response rates and enhance user experience.
SurveyMonkey
Powerful analytics and customization, ideal for detailed surveys and in-depth data insights.
Google Forms
Free, easy to use, and perfect for quick surveys—especially if you're already in Google Workspace.
Automation
Eliminate time-consuming and error-prone manual tasks.
Zapier
Ideal for advanced and complex automation, with integrations in over 5,000 applications. Best for large companies..
IFTTT
Simpler and easier to use, perfect for automating simple and personal tasks.
TexAu
More customization options, useful for marketing and social media.
Bookkeeping
Automate invoicing and reporting to make finances more accurate and easier to manage for better decision-making.
Quickbooks Online
The go-to accounting platform—affordable, scalable, and widely used.
Email marketing
An essential tool for optimizing campaigns analytics and maximizing ROI.
ActiveCampaign
An all-in-one CRM and marketing automation platform—ideal for growing businesses.
MailChimp
Perfect for beginners and small businesses starting with email marketing.
SEO
Boost visibility, understand web traffic, and refine strategies to drive organic growth and build credibility online.
Google Analytics
A user-friendly platform that centralizes website data—perfect for businesses seeking a full performance overview without the high cost.
Design
Create compelling, consistent content that captures attention and boosts engagement.
Canva
Design your own graphics online, quickly and easily.
FreePik
Millions of high-quality photos at your fingertips.
Video editing
Create engaging, high-quality content that boosts attention, retention, and conversions in the digital space.
CapCut
Easy to use, with features like auto-subtitles and effects, perfect for Virtual Pros creating social media and marketing content.